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OFFICE MANAGER

MHS Planning & Design, a multi-discipline group that produces park planning and design, landscape architecture, and commercial/residential engineering, is looking to hire an Office Manager to work in the Tyler, Texas Office. The ideal candidate will have a background in business administration, human resources, and general accounting practices. Day-to-day activities may include, but are not limited to coordinating company benefits (i.e. IRA, medical insurance, etc.), helping to facilitate company culture, basic data entry for general accounting, answering phones, scheduling meetings, purchasing supplies, running errands, etc.

 

Qualified candidates must have experience in human resources, day-to-day office management, and general accounting practices. Candidates must display strong communication, problem-solving, and time management skills. They should be self-motivated, detail-oriented individual who enjoys working independently and as part of a larger team. The individual should be comfortable and have experience working in a company with 15 – 20 employees. This position will work with Engineers, Landscape Architects, and Planners, to create an efficient and well-run company.

Required Skills/Abilities:  

  • Oversee office operations and ensure efficient workflow

  • Coordinate company benefits plan (IRA, medical insurance, among others) and office activities to promote a healthy office culture

  • Support billing, payroll and other bookkeeping procedures such as accounts payable and account receivable

  • Implement and maintain office policies and procedures

  • Manage phone calls and correspondence (e-mail, letters, packages etc.)

  • Maintain office filing systems and ensure accurate record keeping

  • Submit timely reports and prepare presentations/proposals as assigned

  • Track stocks of office supplies and place orders when necessary

  • Collaborate with other departments to support overall business objectives

  • Troubleshoot any issues with office equipment or phone systems

 

Education and Experience:

  • Bachelor’s degree or associate degree with a minimum 7 years of relevant work experience

  • Proficient in Microsoft Office Suite

  • Excellent organization and communication skills

  • Maintain effective communication with office staff, and can handle multiple tasks at once

  • Positive attitude and a strong work ethic

  • Discretion with personal and confidential information

  • Previous work as an Office Manager in an Architectural, Engineering, and Construction (AEC) company

  • Experience with Deltek Vantage Point or another Enterprise Resource Planning (ERP) software

  • Experience with QuickBooks payroll or another payroll software

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Compensation & Benefits:

  • Salary Position ranging from $40,000 to $60,000 pending qualifications

  • Medical Insurance

  • Simple IRA

  • Secondary Medical Insurance

  • Flexible Work Schedule

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